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Fleets are an ongoing cost for a business that can quickly get out of hand when there are no established processes. To keep fleet maintenance costs to a minimum, we’ve put together 5 tips to assist you in managing fleet costs effectively.
There are 2 types of ongoing expenses – fixed and variable. Fixed costs stay roughly the same over time, whereas variable costs can change significantly from month to month. When considering the cost of fleet maintenance, you should account for the following:
To keep fleet costs under control, you must calculate the total cost of ownership (TCO). Cost analysis gives you an accurate picture of how much you can expect to spend on fleet maintenance, set appropriate budgets and allocate funds for specific maintenance requirements.
To calculate the TCO, start by separating fixed and variable costs. Calculate fixed costs ahead of time and track ongoing variable costs to see where money is going and budget appropriately.
Use spreadsheets or tracking software to see how much each expense accounts for. Once tracking is underway, you can assess cost averages and ensure that specific costs aren’t out of control.
Businesses often overlook fleet administration when looking to reduce costs. However, effective administration practices can save time and money. Rather than having different platforms for administrative needs, consolidate everything onto one platform.
Having one fleet management software allows you to see the overall performance of your fleet at a glance and see where costs are higher than they should be. This information helps you to make adjustments to your fleet and reduce overall costs where possible.
Consolidating administration tasks into one software means different departments can share resources and communicate more efficiently. Effective communication means there are fewer overlapping tasks, and people spend less time trying to find information.
Fuel costs can take up a significant part of any budget. Employing fuel-saving techniques and smart fuel use can help to reduce fuel costs. Training your drivers in fuel-efficient techniques can save up to 25% in fuel costs.
Fuel efficient techniques include:
Improve the efficiency of your fleet’s vehicles by swapping out old parts for new ones. While there are upfront costs, the increased efficiency can save you money in the long run.
Vehicles continue to depreciate, and older vehicles need more frequent repairs. Rather than continuing to repair it and spending more money on it than it is worth, replace older vehicles while they still have a decent resale value.
Evaluate the cost of different maintenance options and create a maintenance schedule for your fleet.
Fleet maintenance can be done in-house or outsourced. Depending on your situation and the required maintenance, one option may be more cost-effective than the other. When assessing maintenance requirements for your fleet, calculate the ongoing maintenance cost of each option and choose the one that makes sense for you. If outsourcing maintenance, ensure that you trust the technician to produce high-quality work. Highly skilled technicians produce better work that will save you money in the long run.
Create a fleet maintenance program and checklist to ensure you don’t miss the required maintenance. Regular maintenance can reduce future unforeseen costs and keep vehicles on the road for longer.
For the most accurate and fair quote, we’ve switched to in-person car inspections. Schedule a visit with our experts to get a precise cost estimate based on your vehicle’s actual condition, eliminating guesswork and ensuring you get the quality service you deserve.
Online quotes can be misleading. Our in-person assessments provide you with an accurate estimate.
Online quotes often miss important details, leading to unexpected costs. Our method ensures the quote you get is the quote you can trust.
Pick a convenient time using our simple Calendly booking system.
Choose a convenient time to bring your vehicle in for a thorough evaluation by our experts.
Bring your car to our garage, where our specialists will conduct a meticulous inspection to provide you the fairest and most accurate quote possible.
Once you’ve approved the quote, return your vehicle to our facility for our team to fully restore its condition.
To receive a repair quote, schedule a time to bring your car to our garage.
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